An easier way to review and manage holiday requests
It’s summer and there’s going to be a surge of holiday requests coming your way…
HR software won’t stop your team from wanting the same two weeks in August. But it will stop the admin chaos that follows.
When leave is managed through a proper system, employees can see their own balances, submit requests online and get a decision without chasing anyone. Managers can see at a glance who’s in, who’s off and whether approving a request creates a problem. And you can set rules around overlapping leave so conflicts are flagged before they become awkward conversations.
The businesses we work with that have made the switch tend to say the same thing: they wish they’d done it sooner.
If you’re still managing holiday through a spreadsheet or a shared calendar, this summer is a good time to think about whether that’s still the best option.
Most small business HR software is straightforward to set up and far less expensive than people assume.
If you’d like a recommendation on an HR System that would work well for your business, just get in touch.
Employers face fines of up to £500,000 for blocking union access
From October 2026, trade unions will have a statutory right to request access to any workplace with 21 or more employees, including physically and digitally.
Employers who repeatedly refuse could face fines starting at £75,000, rising to £500,000, for further breaches.
Employers will have 15 days to respond to a request and 25 days to negotiate terms. If no agreement is reached, the Central Arbitration Committee can decide the arrangements.
Even businesses with no existing union presence will need to engage with requests in good faith. Strong internal engagement alone won’t be enough to justify a refusal.
Engineer wins £66k after raising concerns about his manager’s competence
An employment tribunal has awarded £66,295 to a chief engineer who was dismissed after repeatedly telling his manager that he lacked the qualifications and experience for his role.
The tribunal found that his concerns were protected disclosures under whistleblowing law and that the subsequent dismissal for ‘some other substantial reason’ was automatically unfair.
The lesson for employers is a practical one.
Raising concerns about a manager’s competence can amount to a protected disclosure. SOSR is not a reliable catch-all for difficult exits.
If a third party requests the removal of one of your employees, you’re expected to push back and satisfy yourself that the request is reasonable before taking action.
What we’ve been up to
June was a busy month for the team, with a focus on keeping our clients ahead of upcoming changes resulting from the Employment Rights Act 2025.
We hosted our latest quarterly client update, where we covered the proposed changes to unfair dismissal rights, including the reduction to six months from January 2027. Thank you to everyone who joined us – we hope you found it a valuable and practical session. If you couldn’t attend and would like a summary, please get in touch and we’ll be happy to share the update with you.
Gemma and Steph also enjoyed a rather warm (and windy!) evening at the Tonbridge Business Awards on 25th June, where we were proud to sponsor the Businessperson of the Year award. The ceremony was a fantastic evening celebrating local businesses and talent. Congratulations to all those who were recognised on the night.
This month, Gemma has also been featured in Tunbridge Wells Business Magazine, sharing insight into why strong induction processes are becoming even more important as employment legislation evolves. If you haven’t had a chance to read it yet, you can view the full article on page 39 here.
Dates for your diary
24th July – International Self-Care Day
A good reminder to check in with yourself and your team. Creating space for wellbeing at work isn’t just a nice to have – it plays a key role in engagement, resilience, and performance.
August Bank Holiday weekend – Local & Live, Tunbridge Wells
We’re proud to be sponsoring Local & Live, a fantastic community event taking place across Tunbridge Wells at various locations over the August Bank Holiday weekend. With live music and a brilliant atmosphere, it’s always a highlight of the local calendar. You can find out more and view the full line-up here: https://www.localandlive.org
The Fair Work Agency is now live
The Fair Work Agency launched on 7 April 2026, bringing together existing enforcement bodies into a single agency with real teeth.
It can inspect workplaces, review employment records going back six years, interview workers and bring tribunal proceedings on a worker’s behalf.
Penalties for underpayment can reach 200% of the unpaid amount, capped at £20,000 per employee, with public naming of non-compliant businesses also on the table.
Critically, most investigations are expected to come from technical errors, things like miscalculated holiday pay or inaccurate working time records, rather than deliberate wrongdoing.
Employers who consider themselves low risk may be the ones caught out.
From 6 April, keeping adequate holiday pay and annual leave records became a legal requirement. If you don’t have a reliable and accurate HR system in place, that should be your immediate priority.
Hiring anyone after 1 July? You need to read this…
From 1 July 2026, any employee you hire will be able to bring an unfair dismissal claim after just six months of service.
The two-year qualifying period is gone for anyone who joins from that date. This changes how you manage new starters from this point forward. In practice, what this means is that probationary periods need to do more work than they have done before.
A lot of businesses run probationary periods that are six months on paper but loose in practice. That approach was relatively low risk when you had two years of protection behind you. Now, it’s a lot riskier.
From July, if you dismiss someone in month seven and you don’t have a clear record of how you managed them, communicated concerns and gave them a fair opportunity to improve, you’re exposed. The businesses that will be in the strongest position are the ones that treat probation as a proper process.
That means setting clear expectations at the start, having documented conversations when concerns arise and making a genuine assessment before the probation period ends.
If you’re hiring now or planning to hire soon, it’s worth reviewing how you currently manage probation and whether it would hold up if a dismissal was challenged. In many cases, the process is fine but the documentation isn’t.
We can help you to put a simple, workable probation framework in place before the rules change.
Get in touch if you’d like to talk it through.
Can an employee raise a grievance during their probation period?
Yes. There’s no legal rule that prevents an employee from raising a grievance during probation. You’re still required to take it seriously and follow a fair process.
Ignoring or dismissing a grievance because someone is on probation creates risk, particularly if the employee later claims the outcome of their probation was influenced by the fact that they raised one.
Do I have to let staff work flexibly during school holidays?
You don’t have an automatic obligation to accommodate flexible working requests around school holidays, but employees have a day one right to make a formal flexible working request.
You can refuse a request, but only for one or more of the eight statutory business reasons.
Handling requests fairly, consulting with the employee, and documenting your reasoning matters, especially with day one flexible working rights now in force.
What should I do if I suspect an employee has an alcohol problem?
Don’t ignore it or hope it resolves itself.
Have a private, supportive conversation early, focusing on the impact on work rather than making assumptions.
Check whether your business has an employee assistance programme or referral support.
If performance or conduct is being affected that may need to be addressed formally but, where dependency is involved, dismissal without proper support and process carries significant legal risk.
